Automate meeting prep, live notes, summaries, and follow-ups from your calendar and recordings
Meeting Autopilot connects to your calendar and automatically handles meeting prep, live note-taking, post-meeting summaries, and follow-up drafts. It pulls context from previous conversations, generates briefing documents before meetings, captures key decisions during calls, extracts action items with owners and deadlines, and drafts follow-up messages—all without manual input.
Prep briefs for back-to-back meetings, capture decisions, and send recaps without breaking flow
Auto-generate pre-call research, take notes during discussions, and follow up with action items
Capture status updates, blockers, and commitments with zero manual note-taking
Track decisions, deadlines, and next steps across recurring project meetings
Link Google Calendar or Outlook so the assistant can see your upcoming meetings.
Only meetings with specific keywords or attendees can be auto-processed if you prefer.
Choose how meeting data is captured: Zoom/Meet recordings, live transcript access, or post-meeting upload.
Recording permission must be granted by all attendees where required by law.
Configure which meetings trigger auto-prep (e.g., meetings with >3 people), note-taking, and follow-ups.
You can enable/disable autopilot per meeting or by calendar/attendee rules.
After each meeting, review the generated summary and action items before auto-sending follow-ups.
All outputs can be edited before sending. Set to auto-send for trusted meeting types.
Prep me for my 2pm with Sarah and the product team
**Meeting Brief: Product Roadmap Review** **Attendees:** Sarah (Product Lead), you, 3 engineers **Last interaction:** Discussed Q2 feature priorities 2 weeks ago **Context:** Feature X launch delayed, need to re-prioritize **Suggested talking points:** • Status of Feature X dependencies • Q3 roadmap adjustments • Resource allocation for new requests
What were the action items from today's client call?
**Action Items from Client Call - Acme Corp (Jan 15)** 1. **Send pricing proposal** — Owner: You — Deadline: Jan 18 2. **Schedule demo for executives** — Owner: Sarah — Deadline: Jan 22 3. **Provide API documentation** — Owner: Dev team — Deadline: Jan 20 4. **Follow up on contract terms** — Owner: Legal — Deadline: Jan 25
Draft a follow-up email for the team standup
**Draft Follow-up** Subject: Standup Recap - Jan 15 Hi team, Quick recap from today's standup: **Progress:** • Feature X: 80% complete (Alex) • Bug fixes: Deployed to staging (Jordan) **Blockers:** • Waiting on design assets for Feature Y (need by EOD) **Next:** • Code review for Feature X tomorrow • QA testing starts Thursday Let me know if I missed anything! [Edit before sending]
| Parameter | Limit | Notes |
|---|---|---|
| Meeting duration | 4 hours max | longer sessions may be split into segments |
| Participants | 50 max | larger meetings may have reduced detail |
| Daily meetings | 20 meetings/day | for auto-processing with full features |
| Recording size | 2 GB per file | applies to uploaded audio/video files |
| Processing Mode | Speed | Detail Level | Best For |
|---|---|---|---|
| Fast | < 2 min after meeting | Key points only | quick standups, brief check-ins |
| Standard | 3-5 min after meeting | Full summary + actions | most meetings, default mode |
| Deep | 8-12 min after meeting | Detailed analysis | complex decisions, board meetings |
| Live | Real-time during call | Progressive notes | active participation, workshops |
| Error | Meaning | Action |
|---|---|---|
| NO_TRANSCRIPT | Meeting had no recording or transcript | Upload audio manually or enable recording |
| CALENDAR_SYNC_FAILED | Calendar connection expired | Re-authorize calendar access in Integrations |
| LOW_QUALITY_AUDIO | Audio unclear, transcript incomplete | Use better microphone or check recording settings |
| ACTION_ITEMS_UNCLEAR | No clear commitments detected | Review transcript and manually add action items |
| RECORDING_DENIED | Platform blocked recording access | Check meeting host settings or platform permissions |